One of Grey Head Media’s core values is to uphold responsible and fair business practices. Company is committed to promoting and maintaining the highest level of ethical standards in relation to all of its business activities. Its reputation for maintaining lawful business practices is of paramount importance and this policy is designed to preserve those values. Grey Head maintains a zero tolerance policy towards bribery and corruption and is committed to acting fairly and with integrity in all of its business dealings and relationships.
Purpose and Scope
This policy sets out the our position on any form of bribery and corruption and provides guidelines aimed at:
· Ensuring compliance with anti-bribery laws, rules and regulations wherever we carry out business or in relation to which its business may be connected
· Enabling employees and persons associated with the Grey Head Media to understand the risks associated with bribery and to encourage them to be vigilant and effectively recognise, prevent and report any wrongdoing, whether by themselves or others
· Providing suitable and secure reporting and communication channels and ensuring that any information that is reported is properly and effectively dealt with
· Creating and maintaining a rigorous and effective framework for dealing with any suspected instances of bribery or corruption
This policy applies to all employees and staff of the company (including any of its intermediaries, subsidiaries or associated companies). It also applies to individuals or entities associated with the company or who performs functions in relation to, or for and on behalf of, Grey Head Media, including, but not limited to, directors, full time employees workers, contract staff, consultants, suppliers and sponsors. All employees and associated persons are expected to adhere to the principles set out in this policy.
The Indian legislations on which this policy is based are the Prevention of Corruption Act (“PC Act”) 1988, the Indian Penal Code (“IPC”) 1960, Prevention of Money Laundering Act, 2002, Right to Information Act, 2005, and the Central Vigilance Act, 2003 and it applies to the Company’s conduct both in the India and outside. A bribe is an inducement or reward offered, promised or provided in order to gain any commercial, contractual, regulatory or personal advantage.
It is an offence in the India to:
· Bribe a person with the intention of inducing or rewarding improper conduct
· Request, agree to receive or accept a financial or other advantage (i.e. receive a bribe) for or in relation to improper conduct
· Bribe any public or private official
You can be held personally liable for any such offence.
It is also an offence in the India for an employee or an associated person to bribe another person in the course of doing business intending either to obtain or retain business, or to obtain or retain an advantage in the conduct of business, for the Company. The Company can be liable for this offence where it has failed to prevent such bribery by associated persons. As well as an unlimited fine, it could suffer substantial reputational damage.
All employees and associated persons are required to:
· Comply with any anti-bribery and anti-corruption legislation that applies in any jurisdiction in any part of the country (or outside) in which they might be expected to conduct business
· Act honestly, responsibly and with integrity
· Safeguard and uphold core values by operating in an ethical, professional and lawful manner at all times
Bribery of any kind is strictly prohibited. Under no circumstances should any provision be made, money set aside or accounts created for the purposes of facilitating the payment or receipt of a bribe.
Grey Head Media is aware of the fact that industry practices may vary from organisaiton to organisation and from domain to domain. What is considered unacceptable in one place may be normal or usual practice in another. Nevertheless, a strict adherence to the guidelines set out in this policy is expected of all employees and associated persons at all times. If in doubt as to what might amount to bribery or what might constitute a breach of this policy, refer the matter to your reporting manager or to senior officials of the country.
Responsibilities and Reporting Procedure
It is the contractual duty and responsibility of all employees and associated people to take whatever reasonable steps are necessary to ensure compliance with this policy and to prevent, detect and report any suspected bribery or corruption in accordance with the procedure set out in the company’s disclosures in the Public Interest Policy. You must immediately disclose to the company any knowledge or suspicion you may have that you, or any other employee or associated person, has plans to offer, promise or give a bribe or to request, agree to receive or accept a bribe in connection with the business of Grey Head Media. For the avoidance of doubt, this includes reporting your own wrongdoing. The duty to prevent, detect and report any incident of bribery and any potential risks rests not only with the directors of the Company but equally to all employees and associated persons.
Grey Head Media encourages all its employees and associates to be vigilant and to report any unlawful conduct, suspicions or concerns promptly and without undue delay so that investigation may proceed and any action can be taken expeditiously. Confidentiality will be maintained during the investigation to the extent that this is practical and appropriate in the circumstances. As a company, we are committed to taking appropriate action against bribery and corruption. This could include either reporting the matter to an appropriate external government department, regulatory agency or the police and/or taking internal disciplinary action against relevant employees and/or terminating contracts with associated persons.
Grey Head Media will support anyone who raises genuine concerns in good faith under this Policy, even if they turn out to be mistaken. It is also committed to ensuring nobody suffers any detrimental treatment as a result of refusing to take part in bribery or corruption, or because of reporting in good faith their suspicion that an actual or potential bribery or corruption offence has taken place or may take place in the future.
All accounts, receipts, invoices and other documents and records relating to dealings with third parties must be prepared and maintained with strict accuracy and completeness. No accounts must be kept “off the record” to facilitate or conceal improper payments.
Sanctions for Breach
A breach of any of the provisions of this policy will constitute a disciplinary offence and will be dealt with in accordance with the Company’s disciplinary procedure. Depending on the gravity of the offence, it may be treated as gross misconduct and could render the employee liable to summary dismissal.
As far as associated persons are concerned, a breach of this policy could lead to the suspension or termination of any relevant contract, sub-contract or other agreement.
Grey Head Media’s officials have got the responsibility for ensuring compliance with this policy and will review its contents on a regular basis. They will be responsible for monitoring its effectiveness and will provide regular reports in this regard to the directors of the Company who have overall responsibility for ensuring this policy complies with the its legal and ethical obligations.
The Company provides training to all employees to help them understand their duties and responsibilities under this policy. Grey Head Media’s zero tolerance approach to bribery will also be communicated to all business partners at the outset of the business relationship with them and as appropriate thereafter.